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Writer's pictureOCM Staff

Tips for producing a successful live stream virtual event

Updated: Jul 29

With the increasing popularity of live streaming and webcasting in the corporate sector, we are frequently asked about our services and how Orlando Corporate Media's live streaming capabilities can be integrated into conferences, town halls, workshops, employee meetings, promotions, and other occasions. This article will provide important tips in producing a successful virtual event.


Live stream conference session by Orlando Webcasts
Virtual event live stream at corporate meeting in Orlando, Florida.

Almost every event has the potential to be broadcasted live, contingent upon the presence of a high-speed Internet connection with an upload speed of at least 20Mbps, although some events may demand even faster speeds. The initial action to take for organizing a live stream event is to get in touch with the venue's IT department to verify the connection speeds and any associated expenses.


After confirming internet access, there are various ways to live stream your event. Initially, you must decide on the method through which your live event will be delivered to its target audience.


Can platforms such as Facebook, YouTube, or Twitter effectively connect with your intended audience? These services have the potential to reach tens of thousands of individuals and can be replayed on the platform to attract even more views, sometimes surpassing the live audience size.


Which option is preferable: a paid service such as WebEx, Zoom, Vimeo, or Teams? We broadcast to these platforms and other hosting services designed for business use. These platforms offer password protection, enabling you to restrict access to the live stream to selected individuals, among other functionalities.


The third choice available to you is a webcasting service that offers enhanced security, improved slide and video integration, presenter Q&A, comprehensive analytics, personalized branding, access to previous events, and live technical assistance throughout the webcast.


Selecting the right distribution method is a crucial choice to make. It is essential to guarantee that the live stream reaches the relevant stakeholders. Orlando Corporate Media is proficient in all the mentioned options and can assist you in identifying the most suitable solution for your event.


Live business webcast for a healthcare client. This fully virtual event had presenters in Asia and North America.
Live webcast with remote presenters in Asia and North America making this a fully virtual event.

After establishing your preferred method of connecting with your audience, the next step is to choose the format for the event: in-person, online, or a combination of both.


In the past year, many of our events have been conducted entirely online, enabling participants to join from their homes or offices without the need for on-site production services. This format has also allowed presenters to participate from remote locations thousands of miles away, while we oversee the virtual event operations from Orlando.


We are responsible for creating, producing, and overseeing the event across all platforms. Our professional webcasting solutions offer clients a tailored and branded event experience.


Events taking place at offices, convention centers, hotels, and event venues are considered on-site events. When selecting a venue, it may be necessary to collaborate with the venue's Audio/Visual provider to arrange for wireless microphones, cameras, lighting, and other equipment that they are responsible for supplying at conferences and meetings held on their premises. For large events, the main session rooms may already be equipped with in-room (IMAG) cameras. In such instances, we coordinate with the Audio/Visual company to obtain a camera feed and utilize it as the primary source for live streaming the event.


If you are in other settings like office buildings or smaller hotels/venues, we can provide the camera, microphones, and lighting equipment. Since each event is unique, we offer tailored solutions to meet the specific requirements of each project.


Should you require webcast and live streaming services in Orlando or anywhere in Florida, feel free to reach out to us with your inquiries and request a complimentary quote for our services.


Make sure to check out the Frequently Asked Questions section on the website. It is part of our commitment to educate and update our clients on the available options, services, and capabilities.



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